Terms and information for scheduling your photo session with Lauren Day Photography. Please print a copy and keep it for personal reference.
-TO BE COMPLETED BY CLIENT OR LEGAL GUARDIAN IF CLIENT IS UNDER 18 YEARS OF AGE-
By signing this contract, you agree to the following:
Lauren Burrows and Lauren Day Photography (hereinafter referred to as “the Photographer” and “LDP,” respectively) consider a session to be booked only when a date has been confirmed and this contract has been signed and returned. LDP reserves the right to book another Client for the desired session time until contract is signed and received.
One-half of the session price is due upon booking as a nonrefundable retainer, and one-half of the session price is due the day of the session. Final gallery will not be released until full payment is received. Cash, credit cards, and checks are acceptable forms of payment. There is a 4% processing fee associated with all credit card transactions. If the Client chooses to mail payment, he or she should contact Lauren for the address.
Session prices are subject to change without notice; however, Client will receive the price agreed upon at time of booking. The total cost of the session is non-negotiable and includes only what is listed on www.laurendayphotography.com/pricing at the time of booking.
All additional items such as photo CDs, prints, photo books, canvas prints, etc. can be ordered through LDP at additional costs.
CANCELLATION AND RESCHEDULING
In the event of poor weather conditions or other factors that prevent the photo shoot from happening on agreed-upon date, Lauren and Client will work together to reschedule the session within two weeks of original date if possible.
If the Client wishes to postpone and reschedule an agreed-upon session date after this contract has been signed, he/she must notify Lauren at least TEN DAYS in advance.
If the Client chooses to cancel the session altogether after the submission of this contract, the Client remains responsible to pay 50% of the session cost.. Should the Client choose to schedule another session within 60 days of the cancellation, he/she may apply this payment to the new session fee. After 60 days, the payment is no longer applicable to any LDP sessions or products.
TRAVEL & LOCATIONS
Lauren will work with the Client to choose a location that best suits what the Client is looking for. The Client may choose his/her own location or take a suggestion from Lauren. Lauren reserves the right to refuse any location for any reason, and in this instance she will suggest alternative locations. Travel fees may apply for locations more than 30 miles away from Monroe, Ohio.
The Client may request a photo CD in addition to the online gallery. Prints, photo books, canvas prints, magazines, cards, and other products are available for order from LDP at additional costs. Products may be ordered directly through the gallery. In addition to product prices, the Client is responsible for shipping and handling costs involved with the order. Lauren will personally work with the Client to ensure that he/she receives the products desired should the client request assistance. The Client agrees to release the photographer from any liability for any claims based whatsoever upon aging or wear of the photographs after delivery.
Each client will receive his/her final digital images via a downloadable online gallery within 3 weeks of the session date. Black and white copies of some photos will be provided in substitution or addition to the color images. Upon receipt of the photos, the Client receives limited rights to reproduce the photos. LDP grants the Client the rights to print or post the photos as they are received for personal use only. It is understood as a common courtesy that photo credit should be given to LDP in the form of a tag or caption when posting the images on Social Media platforms such as Facebook and Instagram. LDP retains the copyright to the images, and the ownership of the images remain in its property. Commercial use of images is strictly prohibited for the Client.
Client is not permitted to alter, edit, filter, or crop the images in any way. Because LDP retains ownership of the photos, it is unlawful for the Client to do so. The purpose of this policy is to ensure that any photo that is associated with LDP reflects the quality standards and consistency of Lauren Day Photography. If the Client would like a specific image converted to Black & White or if he/she has any questions about cropping or editing, Lauren should be contacted before any action is taken.
Please note that LDP is not held responsible for any errors in print quality when the Client chooses to order from a third party lab. To receive images that are consistent with the file, it is suggested that the Client order prints directly from the gallery.
For complete details on copyright infringements and permissions, please visit www.copyright.gov
Should the Photographer find the conditions of a shoot to be unsuitable due to low light, fog, or other various conditions, she may suggest to the Client that the session be rescheduled at no additional cost to the Client. However, if the Client chooses to continue the session under the un-ideal conditions, the Client understands that the photos may look different than if the conditions were ideal.
EMERGENCIES & LIMIT OF LIABILITIES
In the unlikely event that the Photographer is injured, becomes too ill, or has an emergency that prevents her from photographing the session, LDP will make every effort to reschedule the session. If, for whatever reason, this is not possible, responsibility and liability is limited to the return of all payments received for the session purchased. LDP takes the utmost care with respect to exposure, transportation, processing, and archiving the photographs. However, in the unlikely event that photographs have been lost, stolen, or destroyed for reasons within or beyond Lauren’s control, LDP’s liability is limited to the return of all payments received for the session. This limitation on liability shall also apply in the event that photographic materials are damaged in processing, lost through camera or media malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the Photographer. In the event that the Photographer fails to perform for any other reason, the Photographer shall not be liable for any amount in excess of the retail value of the Client's order.
Clients are responsible for their conduct at all times. Any breakage or damage to equipment is the sole financial responsibility of the Client. Clients agree to hold Lauren Burrows, Lauren Day Photography, and its agents harmless for any injuries or damages they experience proceeding, during, and immediately following a session. In the event the Client’s behavior becomes abusive to Lauren and/or a member of her team, Client will be asked to leave, the session will be canceled, and all payments will be forfeited to LDP.
CREATIVE LICENSE & MODEL RELEASE
Images are edited at the discretion of Lauren Burrows, and final images are chosen at her discretion. Lauren Burrows solely reserves the creative right to edit and release only those images deemed creditable as professional in quality and within artistic standards. Under no circumstances will the RAW images from a session be released to the Client.
LDP also has the right to use any images for commercial or marketing purposes unless explicitly requested otherwise by the client. In no way will LDP release Client's images to any other individuals except for advertising and marketing purposes, photographic print competitions, and/or publication submissions. If the Client prefers to opt out for security reasons, he/she should contact Lauren directly.
CLIENT OR LEGAL GUARDIAN SIGNATURE
No session may take place without the Client’s understanding of and agreement to this contract. In lieu of a signature, please type the following into the box below. "I, (insert name), accept all guidelines, liabilities, and financial responsibilities as stated in this document. Signed, (insert name again), (insert today's date)"